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administrative openings

Office aSSISTANT

The Office Assistant is responsible for assisting management in all aspects of the Pembroke Pines Cluster clerical administration and supervision.The responsibilities and requirements described below are general in nature and subject to change to meet the needs of the organization.

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Duties include but are not limited to:

  • Assist with in-services and staff monitoring.

  • Ensures smoke detector and pull station testing is performed in accordance with Best Practices.

  • Performs and documents monthly fire drills in accordance with the Emergency Management Plan, state and federal guidelines and maintains documents in "survey ready" format.

  • Ensures supplies, including office supplies, are ordered and distributed in a timely manner.

  • Performs walk-throughs of houses ensuring good infection control is in place and followed; Ensures follow-up on any deficiencies.

  • Monitors and files Waiver program books and Group Home Infection control.

  • Maintains an updated list of staff contact numbers; Updates staff roster for each house.

  • Distributes memos and announcements to appropriate personnel.

  • Coordinates updates to emergency phone lists with Front Desk Receptionists; Forwards copy to Broward County Emergency Management office.

  • Participates in the execution of emergency management plans and can locate what to do in the plan for various events.

  • Follows requirements of the ASC Employee Handbook including attendance, demeanor, and work habits.

  • Acts in accordance with the Mission and Vision of the Center always.

 

**Additional responsibilities will be covered during the interview

 

MINIMUM EXPERIENCE AND EDUCATION REQUIREMENTS:

  • High school diploma or GED with at least one year of experience in an administrative role.

  • Effective interpersonal communication skills; Must be able to read, write and speak in English.

  • Good business writing skills.

  • Must have the capacity to handle multiple assignments with rapid turnaround and minimal supervision.

  • Possess excellent administrative, time management, and organizational skills.

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Schedule hours: 27.50 hours bi-weekly (Mon - Fri)
Possible Schedule: 8:00 am - 1:30 pm; 8:30 am - 2 pm; or 9:00 am - 2:30 pm

Location: Pembroke Pines

Job Type: Part-Time

Salary: TBD

administrative assistant

The School Administrative Assistant is expected to provide administrative support to the school and MOST after-school programs. This employee shall possess excellent customer skills and to external and internal customers.

 

The responsibilities and requirements described below are general in nature and subject to change to meet the needs of the organization.

 

Duties include but are not limited to:

  • Greet incoming onsite patients and caregivers

  • Completes registration intake with new school or aftercare students

  • Completes school newsletters/flyers

  • Acts as a backup teacher assistant as needed

  • Create Children Services Council (CSC) MOST SAMIS reimbursement/invoices monthly

  • Weekly claims & status reports; ensures accurate documentation is completed promptly

  • Enters all afterschool units into Services and Activities Management Information System (SAMIS) and ensures units are accurate

  • Maintains student files school/ MOST – ensuring information is up to date.

 

Minimum Education and Work Experience Requirements:

  • High School Diploma, Associate’s degree in relevant field preferred.

  • Computer literate (Microsoft Office and Google)

  • Excellent communication and interpersonal skills

  • Excellent organizational and Time Management skills

  • Technologically adept

 

Location: Fort Lauderdale

Job Type: Full-Time

Salary: $18/HR

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